Dear reader,
The CTMS of ResearchManager is being updated to version 6.13. Please find below the list of added functionalities and improvements. We are happy to answer any questions you may have about the update. For inquiries, please email us at support@myresearchmanager.com.
In short
Among other things in this version:
- It is now possible to have one central place for documents that aren’t necessarily linked to a study: the library.
- Gain quick insight into how much time is left for, for example, the review of a study submission with: deadline monitoring.
- Uploading documents under the correct category and title is now a breeze with the new search bar!
- Quickly adjusting the status of questions without opening the row is now possible!
- A new setting for documents in review components.
- Improved overview of reference documents in the Question Committee component.
- Smooth scrolling in the PDF viewer!
- Copying a review component is now also possible!
- Bugs, no one wants them, so we've fixed as many as possible.
Read below for details on all the changes.
New
- The Library
It is now possible to have one central place for documents that aren’t necessarily linked to a study. Think of manuals or document templates. It is also possible to add documents from this library directly to one or multiple studies.
On this page it's possible to:
- Add new documents to the library (only for Application managers, Module managers)
- By clicking ‘Add new document(s) to Library’ a screen opens in which documents can be uploaded.
- Add document(s), could be from the Library or a new document, to one or multiple studies.
- By clicking ‘Add document(s) to studies’ it is possible to start the wizard for adding documents to a study. It is possible to check the documents in the library which you want to add to a study or to upload new documents.
- The Wizard has the following steps:
- Uploading documents (can be skipped if we ticked the check box on the previous screen)
- Setup a filter
- All conditions will stack, so it is possible to set multiple filters. For example only search for studies containing ‘sponsor A’ that currently have the status ‘Active’.
- Search for all studies that fulfil the previously set filters.
- It is possible to manually uncheck studies if needed.
- View a summary of the action we’re about to make. It will tell us which document(s), are added to the number of studies. By checking the box it will become possible to click the action button ‘Copy document(s) to study(ies).
- That’s it, we’ve now added a copy to the existing studies.
- Download documents
- Change existing Library documents or delete them.
- Deadline monitoring
The purpose of the new calculation component is to determine deadlines and calculate lead times for various main and sub-processes. The calculation fields can be added as a column to the Start page. This gives the organization quick insight into how much time is left for, for example, the assessment of a study submission.
Enhancements to the current calculation component
The current calculation component has been expanded with the option to select study statuses within the calculation component. The study status indicates the total number of days the study has had that status. This will make it possible to select one or more statuses per calculation and add or subtract them from a fixed numerical value. The calculation component can be used multiple times within the template. This will make it possible to make calculations for multiple periods. The calculation field will be selectable to display as a column on Start. This makes it possible to create an overview with different lead times.
• In the formula field, an additional option is shown in the dropdown: Total status duration, with a list below with all available (active and inactive) statuses.
• One or more statuses can be selected for the calculation.
• The value of a status is the number of days the study has had the status.
• The other functions within the calculation component remain and can be combined with the new Total Status Duration option if desired.
The calculation component in the review component
The calculation component will be made available in the review component. Additionally, the calculation field may no longer be updated after the rule has been assessed. A new option has been added for this on Specific properties.
• Available calculation types: Calculate over numeric fields
• Available standard calculation: Addition, Subtraction, Multiplication, Division.
• In the formula field, an additional option is shown in the dropdown: Total status duration with a list of all available (active and inactive) statuses below.
• One or more statuses can be selected for the calculation.
• The value of a status is the number of days the study has had the status.
• The above functions within the calculation component can be combined with the new option for Total status duration if desired.
On the Start page it has been made possible that per review component, the calculation field of the last or first line can be shown as a column.
- Search bar for document category and title
To make it even easier and faster to choose the correct document category and title when uploading documents, we have added a search bar to the dropdown lists. When you click on a dropdown list, a search bar is displayed at the top. By typing in the search bar, the categories and titles that match the entered term are shown.
- Question status editable from table
From now on, the status of questions can be adjusted without opening the question row. In the table, the status per row can now be clicked on, opening a dropdown list with statuses. Choose the desired status from the dropdown list, then save the page.
Image 1
This development can be particularly useful for changing the status from 'answered by researcher' to 'handled', for example. To provide an answer, the row still needs to be opened.
- New setting to prevent documents from being edited after review
A new setting in the specific properties of review components allows documents to no longer be editable after they have been reviewed. A similar setting was already available for rows but is now also available per document within a row. If no statuses are checked in the setting dropdown, a document cannot be modified after it has been reviewed. However, the document can still be read/downloaded. By default for all existing review components the documents will be editable after they have been reviewed, since that was possible in all previous releases.
- Users receive an email when their email address is changed
From now on, an email will be sent to users after they have changed their email address themselves, as well as when an application manager has done so for a user.
- New option for the year in automatically generated study numbers
It is now possible to choose the Year (2 digits) field in automatically generated study numbers. For example, 24 instead of 2024.
Improved
- File names visible in reference documents in Question Committee component
In the question committee component, it's possible to refer to all documents uploaded in the template. This way, you can ask a question specifically about a certain version of a document, for example. However, this became a bit difficult because the file name was not displayed in the table of documents. If you had multiple documents in the same category and title with the same version number, it was impossible to see which document it was referring to. Therefore, we have added a new column displaying the file names of the documents, see image 2.
Image 2
- Scrolling in PDF viewer
Since the last update, it has been possible to scroll in the PDF viewer, but it was not completely smooth. We have resolved the issue.
- Copy review components
In the template, components can be copied. When a single-choice component is copied, all settings are copied to a new component, such as the answer options. Component rights are not copied.
The reviews component type could not be copied, until now! When you copy a reviews component, all configured fields are inherited. Just like with the other component types, rights are not copied.
- Updated text for certification reminder email
In the CTMS, certificates can be set up per user. When a certificate is about to expire, a reminder can be sent to specific users. The email text of this reminder was outdated, so we have updated the text.
- More information for setting up Two-Factor Authentication
When Two-Factor Authentication (2FA) is mandatory but not activated for a user, a notification prompting its setup is displayed after logging in. This message now remains visible even after navigating to another page.
Bug fixes:
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The automatic process transition on the local feasibility component wasn't functioning correctly, but now it is!
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When multiple subprocess statuses and/or multiple research departments were selected as columns in the overview, the data was only displayed after refreshing the page. Naturally, all data should always be displayed in the overview, so we have resolved this issue.