Dear reader,
The CTMS of ResearchManager is being updated to version 7.8. Please find below the list of added functionalities and improvements. We are happy to answer any questions you may have about the update. For inquiries, please email us at support@myresearchmanager.com.
New
- Link user to all studies
While it was already possible to authorize users to view all studies, this setting only granted viewing rights. Certain roles, e.g. board members or specific managers, also require editing rights. Since editing rights require a user to be linked to a study, any time a new person takes on such a role—or an existing member is replaced—the new user had to be linked to every study individually. This was a time consuming process, which is why we have introduced the option to link a user to all studies simultaneously.
These settings can be adjusted on the Users and roles page (under Management). Find the user you want to modify, click Edit (the pencil icon in the right-hand column), and in the Edit user window select the option “User is linked to all studies”. Click Save at the bottom of this page to save changes.
Important: please be aware of the fact that with this setting the user can now view all studies and edit them according to their role(s)!
Improved
- Option 'No value' in filter on Start overview
A new filtering option was added to the Start overview columns: empty value. This option appears when the column has rows where the value is empty. For example:
For ‘Study 2 DEMO’ the value in column ‘Phase study’ is empty. Before it was not possible to filter overview on all studies where ‘Phase study’ was empty, with this new release it is! By selecting ‘Empty value’ in the filter:
You’ll get:
If the column has values in each row, the filter option ‘Empty value’ is not displayed.
- Budget component enhancements
The Budget component has undergone several enhancements. Two new configurable component fields have been added: a single‑answer field and a text field. These fields can be set up in the Specific Properties tab of the Budget component.
For the single‑answer field, the configurable elements are the title and the answer options. Administrators can create new, and edit or hide the available answer options.
For the text field, the configurable elements are the title and whether the field should support multiline input.
In addition to these new fields, the order of appearance of all Budget component fields can now be adjusted using the ‘Position’ setting, giving you full control over how the fields are ordered.
- Setting for making 'question to and from' mandatory
The fields ‘Question from’ and ‘Question to’ can now be made mandatory to fill in via the specific properties. If the option ‘Link users to row’ is selected, two new checkboxes will be shown to make either one of the mentioned fields mandatory.
- Questions & answer subjects per component
On the Questions and answers subjects page (under Management), administrators can create and edit the available Q&A subjects. Previously, these subjects were visible for all Q&A components by default, even when they were not relevant to every component. To improve clarity and reduce unnecessary options, we have introduced the ability to assign Q&A subjects to specific components.
Each Q&A component now includes a configurable field, “Available question subjects”, within the tab specific properties. This allows you to select which subjects appear for that particular component.
In addition to configuring subjects directly within each Q&A component, you can also manage availability centrally. On the Questions and answers subjects page (available via Management), you can select the components in which a subject should appear, ensuring consistent and efficient management across the system.
- Add version number and/or documentdate to Select documents
Please note: this is only relevant if eSign is active in your CTMS.
When requesting electronic signatures on one or more documents, the eSign wizard did not show information on version number and/or documentdate. If multiple documents have been uploaded with the same name (e.g. due to multiple versions of the same document), it was not visible which document needed to be selected.
We have equipped the eSign wizard with the ability to automatically check for relevant information, such as version number and/or documentdate. This enhancement makes it easier for users to quickly identify and select the correct document.
Bug fixes:
- We resolved an issue where editing user data on the Users and roles page (under Management) could unintentionally remove users from linked research or supporting departments. This occurred only in specific situations:
- Users were unlinked from research departments when saving their record if the Head of Department role (Dutch: Afdelingshoofd) was not selected.
Users were unlinked from supporting departments when saving their record if the Supporting Department role (Dutch: Medewerker ondersteunende afdeling) was not selected.
This behavior has now been corrected. Users will no longer be unlinked from departments when their account is updated.
- Reordering chapters, subchapters, and paragraphs in the template editor can be done using drag‑and‑drop: you click an item, hold it, and move it to its new position. Due to a small bug, the moved item sometimes jumped to an unintended location. This issue has now been fixed.