Dear reader,
The ERMS of ResearchManager is updated to version 7.2. Please find below the list of added functionalities and improvements. We are happy to answer any questions you may have about the update. For inquiries, please email us at support@myresearchmanager.com.
In short
Among other things in this version:
- Which organization is this contact person from? Enter it in the new 'organization' field.
- Data display components: now with the correct units and decimals.
- Due to the versatility of the review component, the items in the table are now called 'row' instead of 'assessment.'
- The speed of the export page and modifying assessment components has been improved.
- In the approval component, a reviewer can be linked to a row. Within this row, the reviewer can be granted a specific right, such as 'Edit comments.' This allows the reviewer to clarify their approval, but only within this specific row.
- Bug fixes: We’ve resolved as many issues as possible.
Read below for details on all the changes.
New
- Organization as a field in the Contacts component
A new field has been added to the component of type ‘Contacts’: organization. The field can be activated through the specific properties of the component.
Improved
- Data view components: now with the correct units and decimals.
If a unit was set for a numeric component, such as centimetres, the unit was not displayed when the numeric component was selected for a data view component. The same applied to the number of decimals set for the source component. Both are now correctly applied in the data view components.
- Review component: items are now called 'rows'
The review component is a versatile tool, meaning they can also be used for amendments and contracts, not just for reviews. The term used for items within the review component was ‘review’, however we have changed this into ‘row’. For as long as a component is empty, this is an example of what can be shown:
Or in the pop-up if you want to delete a row:
- Comments of account requests included in email sent to requestor
While providing (dis)approval of an account request, the admin can elaborate on their choice in the box ‘Comments’. The entered comments were not included in the email that was being sent to the requestor. The mail only showed whether or not the approval was approved. The comments will be integrated into the email by default.
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Review component: improved system speed
The system's performance when modifying review components was not optimal. The cause of this issue was the 'Rights' tab. This tab contains numerous statuses, each with dropdown lists for rights like Read, Edit, and Delete per role. The way the page was structured resulted in suboptimal speed, so we had to adjust the 'Rights' tab.
Previously, all roles and statuses were displayed on one screen, requiring users to scroll to modify everything.
It looks different now:
Now, at the top of the page, you select the role for which you want to configure rights—for example, the 'Researcher' role. The page then displays all statuses with a column showing the rights for the selected role. The top dropdown allows you to set rights for all statuses at once.
At the bottom of the page, a new function has been added: "Copy rights from the current role to the following roles."
This function enables you to copy the rights from the current page and selected role to other roles, streamlining the process.
- Export pages: improved performance
The speed of the page where you can create exports is improved.
- Question & Answer component: a new right
A new right has been added to the Q&A component: edit users. In the previous version every user that was able to edit the questions was also able to edit the user in Question from or Question for. This has the consequence that, for example when a question is asked to a Researcher by an Assistant Scientific Officer, the Researcher is able to change the one asking the question. Additionally, when a notification is sent, automatically or manually, the Researcher can choose to whom the notification is sent.
Now all users are still able to edit the users in Question from or to, unless the application manager deactivates this new right 'Edit users' via the template settings.
- GDPR message enhanced
When logging in for the first time, users are shown a message about the General Data Protection Regulation. However, this message was only displayed to users logging in with a username and password, and not when using Single Sign-On. The message has been updated and will now be shown to all users again when they log in for the first time after this update.
Bug fixes:
- In case that a process is shown based on conditions, the dependents are only findable per chapter, subchapter, paragraph, and component. The process is then dependent of a component. While editing chapters, subchapters, paragraphs, and components, a tab with dependencies is shown that displays which components of the system are dependent on the selection. The conditions of the processes were initially not shown here, even though this is desirable. Therefore, these are added now.
- In some cases, the preview of the calculation was shown incorrectly while editing. This did not have any consequences for the calculation, however the preview should correctly reflect the calculation. This has been resolved.
- In drop-down lists of users, for example in Review or Q&A components, the roles of a user were not shown if you were searching for a user using typing. The roles will now be displayed.
- In the username and password fields while logging in and the user settings allowed the last character to be a blank space. From now on, this will be automatically checked and corrected.
- During editing of the Contacts component, the field ‘correspondence’ was not shown in the columns (active/inactive/mandatory) of the specific properties tab. Instead, an empty row appeared in the column. The field will now be displayed correctly.
- The filters on the page of share requests for the columns ‘date sent’ and ‘date received’ were not working, which is now resolved. The page is only available for applications that have a link.
- In the overview ‘New documents and amendments’, the document icon was not properly aligned. We have replaced the icon with a new one, and aligned it properly.
- In exports where grid-components like Contacts or Sites were selected, the first Excel tab showed a column with the title of the grid-component. The data of the grid-component are shown on their own Excel tab in the file. The columns of the first tab are deleted.
- If a user had read linked rows access, instead of read, they never received notifications for the Review / Q&A component. Now they do.